Budget Adjustment / Admendments for Grants and Contracts

Most agencies require notification and justification for substantial deviations from their approved budgets on any project.  Each project’s policies need to be reviewed and followed when rebudgeting becomes necessary.  If rebudgeting creates a change in scope of work or effort, sponsor approval is always needed.

Generally, when an agency needs to be notified, a letter is sent from the PI to the agency requesting a rebudget of funds with a justification.  A revised budget is included.  A Post Award Services (PAS) administrator also signs off on the letter as endorsement and forwards it to the agency.  If approval is granted a revised budget summary, showing budget adjustments, is sent to all concerned parties.

If a rebudget doesn’t need agency approval, the PI (department on behalf of the PI) should submit a KUCR Budget Adjustment Request Form.