Travel Rate Schedule

Hotel/Lodging Cost

Lodging will be reimbursed at actual cost. Written justification may be required for high cost lodging.

Meals

Meals provided by third party will reduce per diem claim by the amounts below:

Meal	Domestic	International
Morning Meal*	$10.00	$15.00
Mid Day Meal	$17.00	$27.00
Evening Meal	$27.00	$45.00

*Per diem will not be reduced for meals identified as continental breakfast.

Mileage

KUCR follows the Internal Revenue Service (IRS) Standard Mileage Rate. Between January 1 and June 30, 2008 the rate was $.505 per mile for personal automobiles used for business purposes. Between July 1, 2008 and December 31, 2008 the rate was $.585. For travel on or after January 1, 2009, the mileage rate is $.55.

Mileage to KCI airport

Optional standard allowance for round trip from Lawrence to KCI Airport

• 120 miles @ $.55 = $66.00 for travel on or after January 1, 2009
• 120 miles @ $.585 = $70.20 for travel July 1, 2008– December 31, 2008
• 120 miles @ $.505 = $60.60 for travel January 1, 2008 – June 30, 2008
• Documented actual mileage may be claimed in lieu of the approved standard allowance.

Per diem allowance

Travel beginning on or after August 1, 2009 is subject to the following per diem rates:

• Domestic (US & US territories): $54.00 per day/$13.50 per quarter day
• International (including Canada & Mexico): $87.00 per day/$21.75 per quarter day

When calculating per diem include the quarter day of departure, exclude the quarter day of return
Travel Expense Report page

Travel beginning on or after October 27, 2008 is subject to the following per diem rates:

• Domestic (US & US territories): $50.00 per day/$12.50 per quarter day
• International (including Canada & Mexico): $87.00 per day/$21.75 per quarter day

When calculating per diem include the quarter day of departure, exclude the quarter day of return
Travel Expense Report page

Receipts

Original receipts are required for any single travel expense exceeding $30.00. (e.g. tolls, taxi fares, transportation fares, lodging, and other expenses not covered by per diem).

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Email Questions and Comments to: kucrtravel@ku.edu