Research & Graduate Studies

Contact

Office of Research &
Graduate Studies
(785) 864-3441
rgs@ku.edu


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Travel Rate Schedule

Hotel/Lodging Cost

Lodging will be reimbursed at actual cost. Written justification may be required for high cost lodging.

Mileage

KUCR follows the Internal Revenue Service (IRS) Standard Mileage Rate. For travel from January 1, 2011 – June 30, 2011, the mileage rate is .51.

KUCR follows the Internal Revenue Service (IRS) Standard Mileage Rate. For travel from July 1, 2011 – December 31, 2012, the mileage rate is .555.

Mileage to KCI airport

Optional standard allowance for round trip from Lawrence to KCI Airport

  • 120 miles @ .51 = $61.20 for travel from after January 1, 2011 – June 30, 2011
  • 120 miles @ .555 = $66.60 for travel from after July 1, 2011 – December 31, 2012
  • Documented actual mileage may be claimed in lieu of the approved standard allowance.
  • Two round trips are allowed if no KCI parking charges are claimed

Per diem allowance

Travel beginning on or after May 1, 2012 is subject to the following per diem rates:

  • Domestic (US & US territories): $60.00 per day/See meals table below.
  • International (including Canada & Mexico): $92.00 per day/See meals table below.

Meals

(For travel beginning on or after May 1, 2012)

Meals provided by third party will reduce per diem claim by the amounts below.

Meal Domestic International
Morning Meal*
$12.00
$18.00
Mid Day Meal
$18.00
$28.00
Evening Meal
$30.00
$46.00

*Per diem will not be reduced for meals identified as continental breakfast.
Travel Expense Report page

Utilize the time table below and the per diem calculator when calculating per diem allowance.

Day of Departure
12:01 a.m. - 6:00 a.m.
Breakfast, Lunch & Dinner
6:01 a.m. - 12:00 p.m.
Lunch & Dinner
12:01 p.m. - 6:00 p.m.
Dinner
6:01 p.m. - 12:00 a.m.
No meal reimbursement
Day of Return
12:01 a.m. - 6:00 a.m.
No meal reimbursement
6:01 a.m. - 12:00 p.m.
Breakfast
12:01 p.m. - 6:00 p.m.
Breakfast & Lunch
6:01 p.m. - 12:00 a.m.
Breakfast, Lunch & Dinner

Travel beginning on or after August 1, 2009 and April 30, 2012 is subject to the following per diem rates:

  • Domestic (US & US territories): $54.00 per day/$13.50 per quarter day.
  • International (including Canada & Mexico): $87.00 per day/$21.75 per quarter day.

When calculating per diem include the quarter day of departure, exclude the quarter day of return.

Meals

(For travel through April 30, 2012)

Meals provided by third party will reduce per diem claim by the amounts below.

Meal Domestic International
Morning Meal*
$10.00
$15.00
Mid Day Meal
$17.00
$27.00
Evening Meal
$27.00
$45.00

*Per diem will not be reduced for meals identified as continental breakfast.

Receipts

Original receipts are required for any single travel expense exceeding $50.00. (e.g. tolls, taxi fares, transportation fares, lodging, and other expenses not covered by per diem).

Return to Business Services home page

Email Questions and Comments to: kucrtravel@ku.edu



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Contact

  • RGS Business Services

  • Jay Darnell
  • Manager/Administrator
  • (785) 864-7775
  • jdarnell@ku.edu


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