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Travel Rate Schedule
Hotel/Lodging Cost
Lodging will be reimbursed at actual cost. Written justification may be required for high cost lodging.
Mileage
KUCR follows the Internal Revenue Service (IRS) Standard Mileage Rate. For travel from January 1, 2011 – June 30, 2011, the mileage rate is .51.
KUCR follows the Internal Revenue Service (IRS) Standard Mileage Rate. For travel from July 1, 2011 – December 31, 2012, the mileage rate is .555.
Mileage to KCI airport
Optional standard allowance for round trip from Lawrence to KCI Airport
- 120 miles @ .51 = $61.20 for travel from after January 1, 2011 – June 30, 2011
- 120 miles @ .555 = $66.60 for travel from after July 1, 2011 – December 31, 2012
- Documented actual mileage may be claimed in lieu of the approved standard allowance.
- Two round trips are allowed if no KCI parking charges are claimed
Per diem allowance
Travel beginning on or after May 1, 2012 is subject to the following per diem rates:
- Domestic (US & US territories): $60.00 per day/See meals table below.
- International (including Canada & Mexico): $92.00 per day/See meals table below.
Meals
(For travel beginning on or after May 1, 2012)Meals provided by third party will reduce per diem claim by the amounts below.
| Meal | Domestic | International |
|---|---|---|
Morning Meal* |
$12.00 |
$18.00 |
Mid Day Meal |
$18.00 |
$28.00 |
Evening Meal |
$30.00 |
$46.00 |
*Per diem will not be reduced for meals identified as continental
breakfast.
Travel Expense Report page
Utilize the time table below and the per diem calculator when calculating per diem allowance.
| Day of Departure | |
|---|---|
12:01 a.m. - 6:00 a.m. |
Breakfast, Lunch & Dinner |
6:01 a.m. - 12:00 p.m. |
Lunch & Dinner |
12:01 p.m. - 6:00 p.m. |
Dinner |
6:01 p.m. - 12:00 a.m. |
No meal reimbursement |
| Day of Return | |
12:01 a.m. - 6:00 a.m. |
No meal reimbursement |
6:01 a.m. - 12:00 p.m. |
Breakfast |
12:01 p.m. - 6:00 p.m. |
Breakfast & Lunch |
6:01 p.m. - 12:00 a.m. |
Breakfast, Lunch & Dinner |
Travel beginning on or after August 1, 2009 and April 30, 2012 is subject to the following per diem rates:
- Domestic (US & US territories): $54.00 per day/$13.50 per quarter day.
- International (including Canada & Mexico): $87.00 per day/$21.75 per quarter day.
When calculating per diem include the quarter day of departure,
exclude the quarter day of return.
Meals
(For travel through April 30, 2012)Meals provided by third party will reduce per diem claim by the amounts below.
| Meal | Domestic | International |
|---|---|---|
Morning Meal* |
$10.00 |
$15.00 |
Mid Day Meal |
$17.00 |
$27.00 |
Evening Meal |
$27.00 |
$45.00 |
*Per diem will not be reduced for meals identified as continental breakfast.
Receipts
Original receipts are required for any single travel expense exceeding $50.00. (e.g. tolls, taxi fares, transportation fares, lodging, and other expenses not covered by per diem).
Return to Business Services home page
Email Questions and Comments to: kucrtravel@ku.edu
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