Policies and procedures listed by subject

• Conduct of Research
• Conflicts of Time and Interest
• Environment, Health and Safety
• Intellectual Property
• Limitations on University Sponsored Research
• Animals, Research Involving
• Humans, Research Involving
• Stem Cells, Human Embryonic
• Scientific Misconduct
• Preparation of Proposals
• Proposal Process
• Budget Issues
• Multicampus Collaboration
• Personnel Issues
• Proposals with Limited Numbers of Submissions
• Project Management
• Accounting
• Property Management Policies and Procedures
• Electronic Communications
• Travel
• Research Administration
• Support for Research

Conduct of research: Conflicts of time and interest

• Employment of students in faculty-owned businesses and student disclosure agreement
  (RGS Research Integrity)
• Institutional equity disclosure form and conflicts of interest policy
  (RGS Research Integrity)
• Commitment of Time, Conflict of Interest, Consulting, and Other Employment
  Educates about situations that generate conflict of interest and how they should be managed. (KU Plicy Library)
• Management of inventor conflicts of interest policy
  (RGS Research Integrity)

Conduct of research: Environment, health and safety

• Biohazards
  (KU Environment, Health, Safety)
• Biohazard safety references
  (KU Medical Center)
• Environmental Health and Safetey (EHS) manuals and written programs, KU
  (KU Environment, Health, Safety)
• Evironmental policy
  (KU Environment, Health, Safety)
• Health and safety policy
  (KU Environment, Health, Safety)
• Laboratory safety manual
  (Environment, Health, Safety)
• Radioactive materials
  (KU Environment, Health, Safety)
• University safety and health manual
  (Environment, Health, Safety)

Conduct of research: Intellectual property

• Copyright policy
  (Kansas Board of Regents)
• Technology transfer revenue distribution policy
  (RGS Research Integrity)

Conduct of research: Limitations on university sponsored research

• Limitation of access to research by foreign nationals
  Please refer to the Statement on restricted research (Research Integrity)
• Harm to humans, Research involving
  Please refer to the Statement on restricted research (Research Integrity)
• Limits on indemnification
  (under construction -- contact ??)
• Limits on legal jurisdiction
  (under construction -- contact ??)
• Limits on publication
  Please refer to the Statement on restricted research (Research Integrity)
• Restricted research, Statement on
  (RGS Research Integrity)

Conduct of research: Animals, research involving

• Use of animals in research and education, handbook for the
  (KU Animal Care Unit)

Conduct of research: Humans, research involving

• HIPAA information
  (US Department of Health & Human Services Office for Civil Rights)
• HIPAA tutorial for Lawrence campus
  Tutorial required before appproval of projects involving the use or disclosure of protected health information. (RGS Research Integrity, HSCL)
• HSCL application and instructions
  Before involving human subjects in a research project, investigators must submit this application and obtain approval of the HSCL. (RGS Research Integrity, HSCL)
• HSCL handbook
  In-depth handbook of policies concerning the various responsibilities of KU, HSCL, and researchers. (RGS Research Integrity, HSCL)
• Human Subjects Protection tutorial for Lawrence campus
  Required tutorial for researchers using human subjects. (RGS Research Integrity, HSCL)
• Security standards for electronically protected health information
  For use with business associate-related projects. Policy as well as sample template for creating a project data security plan. (RGS Research Integrity)
• Protected Health Information, Statement on Use of
  (Research Integrity)
• Personal health information use under HIPAA
  Information regarding HIPAA's requirements for the use and disclosure of PHI in the contexts of (a) research and (b) the provision of services to Covered Entities by Business Associates. (RGS Research Integrity, HSCL)

Conduct of research: Scientific misconduct

• Scientific and scholarly misconduct guidelines
  (University Senate Rules and Regulations)

Preparation of proposals: Proposal process

• Continuation proposal review
  (Proposal Services)
• Differentiating between direct and indirect costs
  (Research Administration)
• Differentiating between sponsored projects and gifts by KUCR
  (Proposal Services)
• Preliminary proposal review policy
  (Proposal Services)

Preparation of proposals: Budget issues

• Allowable RGS/KUCR expenses
  (RGS/KUCR Research Administration)
• Cost Share and Matching
  Cost sharing/matching policy/ PI effort and applicable F&A rates (KU Policy Library)
• Facilities and Administrative Costs Return Policy
  Describes the guidelines followed to determine the distribution of facilities and administrative costs to academic units, research centers and other non-academic units, and individual researchers (KU Policy Library)

Preparation of proposals: Multicampus collaboration

• Administrative guidelines for collaborations between Lawrence campus and Medical Center campus investigators
  For use with Lawrence-KUMC collaborative research proposals (RGS/KUCR Research Administration)
• Haskell Indian Nations University Collaboration
  (Proposal Services)

Preparation of proposals: Personnel issues

• Consultants and contractors checklist and forms
  Explains the requirements for each level of consultant or subcontractor. Links to forms and agreement templates (RGS/KUCR Business Services)
• Graduate Research Assistantship (GRA) salary guidelines
  Policies and rates for graduate research assistant salaries. Links to individual tables by department or center. (RGS/KUCR Financial Services)
• Graduate Research Assistantship (GRA) SAS health insurance reimbursement form and policy
  International student graduate research assistants can chose the SAS health plan, rather than the State of Kansas plan, but it must be funded on a RGS/KUCR grant. (RGS/KUCR Business Services)
• Graduate Research Assistantship (GRA) tuition information
  (KU Provost's Office)
• Limited submission proposals procedure
  Handling of submissions when a grant restricts the numbers of applicants per university. (RGS OVP)
• Principal investigator (PI) status policy
  Describes the three different types of PI status on the Lawrence campus. (RGS/KUCR Proposal Services)
• Project management responsibilities
  (RGS/KUCR Post Award Services)
• Resident graduate student tuition and fees at the University of Kansas
  Anticipated tuition and fees by area of study, listed through Summer 2013. (KUCR, Proposal Services)

Preparation of proposals: Proposals with limited numbers of submissions

• Limited submission proposals procedure
  Handling of submissions when a grant restricts the numbers of applicants per university. (RGS OVP)

Project management: Accounting

• Cost share and matching documentation process
  (RGS/KUCR Post Award Services)
• Cost transfers
  (RGS/KUCR Post Award Services)
• Expenditure monitoring to determine allowable costs on externally-sponsored projects
  (RGS/KUCR Post Award Services)
• Allowable RGS/KUCR expenses
  (RGS/KUCR Research Administration)
• Differentiating between direct and indirect costs
  (RGS/KUCR Research Administration)

Project management : Property management

• Project management responsibilities
  (RGS/KUCR Post Award Services)

Project management : Electronic communications

• Disposal of property and disclosing excess policy
  The processes of disclosing excess and disposing of property (RGS/KUCR Facilities Management)
• Property FAQ
  Answers about equipment tagging, upgrading, excess, transfering to other universities, shipping out of country, etc. (RGS/KUCR Facilities Management)
• Property management policies and procedures
  Comprehensive document explaining how property shall be purchased and maintained. (RGS/KUCR Facilities Management)
• Reimbursement for communications services delivered to a residence policy
  Defines the rules under which individuals are reimbursed for the cost of communications services delivered to a residence. (RGS/KUCR Post Award Services)

Project management : Travel

• Travel rate schedule
  (RGS/KUCR Business Services)
• International travel
  Links to policies and waiver forms for traveling to countries on the travel warning list. (RGS/KUCR Business Services)
• Travel accountable plan
  Policies regarding reimbursement for travel expenses incurred in the course of business are written with the goal of meeting the Internal Revenue Service (IRS) definition of an "Accountable Plan". This document describes the five requirements of a valid accountable plan. (RGS/KUCR Business Services)
• Travel accident insurance and emergency evacuation and repatriation insurance
  Policy plus links to insurance web sites. (RGS/KUCR Business Services)
• Travel reimbursement policies by topic
  Summary of policies for all types of travel reimbursement including: air travel, currency conversion, lodging, meals, and Saturday stay-over. (RGS/KUCR Business Services)
• Travel policies - purpose, goals and responsibilities
  Outlines the separate responsibilities of Office of Research & Graduate Studies and the traveler. Explains the philosophy of "no loss/ no gain." (RGS/KUCR Business Services)

Research administration

• Attributes of a KUCR designated center
  (OVPR)
• Core Service Labs (under construction)
• Facilities and administrative (F&A) costs return policy (indirect cost/overhead)
  Explains of how "indirect costs return" is figured based on the researchers' types and number of appointments (OVPR, Research Information)
• Grievance procedure
  For handling grievances arising within the Office of the Vice Provost for Research and Graduate Studies. (RGS/KUCR)
• Institutional Responsibility and Authority (under construction)
• Multiple credit allocation (See: Allocation of Credit for Externally Funded Research Activity)
  Describes the guidelines used to calculate credit received by investigators, academic units, and research centers for externally sponsored projects (KU Policy Library)
• Service Agreements (under construction)

Support for research

• Allocation of Research Space (under construction -- contact George Wilson, (785) 864-3567, gwilson@ku.edu)
• Emerging Research Areas, Coordination of Effort (under construction -- contact Joshua Rosenbloom, (785) 864-7448, jrosenbloom@ku.edu)
• General Research Fund (GRF) competition
  Policy plus list of contacts for each KU department. (RGS/KUCR Finanacal Services)
• Major Project Planning Grant (MPPG) proposal guide and application
  Provides assistance to investigators to develop proposals for prestigious multidisciplinary research centers or projects. (RGS OVP)
• New Faculty General Research Fund (NFGRF)
  Designed to help new tenure-track faculty members accelerate their individual scholarship. (RGS OVP)
• Travel of research investigators to potential sponsors (TRIPS) program
  (RGS OVP)

miscellaneous

• Adverse event reporting
  Report an untoward medical occurrence that may present itself during treatment or administration in a drug study (RGS Research Integrity, HSCL)
• Biohazard safety references
  (KU Medical Center)
• 45 CFR 46 Regulations for Protection of Human Subjects
  "This policy applies to all research involving human subjects conducted, supported or otherwise subject to regulation by any federal department or agency which takes appropriate administrative action to make the policy applicable to such research." (U.S. Department of Health and Services)
• Continuation proposals review
  (RGS/KUCR Proposal Services)
• Cost transfers
  (RGS/KUCR Post Award Services)
• Differentiating between sponsored projects and gifts
  (KU Policy Library)
• Federalwide assurance
  Official assurance that HSCL is authorized through the Department of Health and Human Services (National Institute of Health)
• Fixed-price projects and agreements
  Role of the priciple investigator /project director in fixed-price projects, plus certification form that is required at the completion of all such projects (RGS/KUCR Post Award Services)
• HIPAA information
  (US Department of Health & Human Services Office for Civil Rights)
• Informed consent statement example
  Examples to follow for creating an informed consent statement for research participants (RGS Research Integrity, HSCL)
• Intellectual property policy
  (Kansas Board of Regents)
• Intellectual property policy for the Lawrence campus
  (KU Provost's Office)
• IRB authorization agreement
  This form must be used to designate an institution’s Institutional Review Boards (IRBs) of record for your Federalwide Assurance (FWA) (HSCL)
• Internal Revenue Service (IRS) forms and publications
  Publication 463, Publication 535, and Circular E are the most commonly-needed business and travel policies. (Internal Revenue Service)
• Internal Revenue Service (IRS) news releases & fact sheets
  Official announcements of items such as mileage reimbursement rates can be found here. (Internal Revenue Service)
• Preliminary proposal review policy
  (RGS/KUCR Proposal Services)

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