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Kansas Board of Regents policy requires all full-time faculty and unclassified staff, and many part-time faculty and unclassified staff, to make an annual declaration of time and interests and to disclose details when a real or apparent conflict exists.
The annual online conflict of interest (COI) reporting begins August 23. All affected employees will receive an email with instructions for filing the online declaration.
There are changes in this year’s reporting procedures. As before, employees who are new to the university or who have changes to report will be required to print a hard-copy declaration and obtain the signatures of their chair/director and dean/vice provost. However, for those persons who have no changes to report, the process is concluded with the online confirmation.
Faculty and unclassified staff COI reports are due via online confirmation or in paper form by September 15. Persons with a new declaration or a change from their last declaration must submit hard-copy forms to the unit head for review and signature by September 15.
Please note that the Kansas Legislature approved a change in the scope of state employees required to file a “Statement of Substantial Interests” and, as a result, many KU faculty were required to file a disclosure with the State of Kansas for the first time in the spring of 2006. This separate reporting procedure is sometimes confused with the Board of Regents Conflict of Interest reporting requirement. Having filed a State of Kansas “Statement of Substantial Interests” does not change the obligation of faculty or staff to submit a conflict of interest declaration to the vice provost for research at least annually.
Questions regarding conflict of interest policies or declaration procedures should be directed to William Sharp, director of research integrity, wsharp@ku.edu or 864-7430, or Susan MacNally, compliance coordinator, sumac@ku.edu or 864-7189.
